Privacy Policy
Effective Date: 19 August 2026
Last Updated: 19 August 2026
Swabhiman Samiti (“Swabhiman Samiti”, “we”, “our”, or “us”) respects the privacy of individuals who visit our website, communicate with our organization, participate in our programs, volunteer with us, support our work, partner with us, or otherwise interact with our services and activities. As a nonprofit organization working with communities, women, adolescent girls, children, students, farmers, schools, volunteers and other stakeholders, we recognize the importance of maintaining confidentiality, dignity, safety and responsible handling of personal information.
This Privacy Policy explains how Swabhiman Samiti may collect, receive, use, store, protect and disclose information obtained through our website and related digital interactions. It also explains the choices and rights that may be available to individuals regarding their personal information.
Swabhiman Samiti works across areas including education, digital inclusion, adolescent empowerment, women’s empowerment, health awareness, sexual and reproductive health and rights, menstrual hygiene, self-defence, gender equality, livelihoods, agriculture, sanitation, disaster resilience and community development. Our program documentation includes activities involving adolescent girls, women, children, students, farmers, teachers, volunteers and rural communities.
By accessing or using our website, you acknowledge that you have read and understood this Privacy Policy. Where applicable law requires specific consent for the collection or processing of personal information, Swabhiman Samiti will seek such consent through an appropriate mechanism.
1. Information Covered by This Policy
This Privacy Policy applies to personal and technical information that may be collected when you visit or interact with the Swabhiman Samiti website. This includes information submitted through contact forms, volunteer applications, event registrations, partnership enquiries, donation-related pages, newsletter subscriptions, feedback forms, surveys and other online services made available by Swabhiman Samiti.
The Policy may also apply to information provided to us through online communications associated with our programs and organizational activities. However, third-party websites, payment gateways, social media platforms, external service providers and other websites linked from our website may operate under their own privacy policies. Swabhiman Samiti does not control the privacy practices of such third parties.
2. Information You Provide to Us
We may collect information that you voluntarily provide when you communicate or interact with Swabhiman Samiti. Depending on the nature of the interaction, this may include your name, email address, mobile or telephone number, organization or institution name, designation, city, district, state, postal address, enquiry details, volunteer information, event registration information, partnership information, donation-related information, feedback and other information that you choose to provide.
For example, if you submit an enquiry through our website, we may use your name, email address and message to understand your request and respond to you. If you express interest in volunteering, we may collect information about your education, skills, experience, areas of interest and availability to assess how you may participate in our activities.
We aim to collect information that is reasonably relevant to the purpose for which it is being requested and do not intentionally seek unnecessary personal information.
3. Information Collected Automatically
When you access our website, certain technical information may be automatically collected by our website, hosting provider, security tools or analytics services. This may include your IP address, browser type, operating system, device type, screen resolution, referring website, pages visited, date and time of access, approximate geographic information derived from technical data, website interaction information and technical error information.
This information may be used to maintain website functionality, understand website usage, identify technical problems, improve performance, protect the website against unauthorized activity and generate aggregated statistics about website visitors.
Such technical information does not necessarily identify you personally. Where possible, we use aggregated or non-identifying information for website analytics and performance improvement.
4. Use of Personal Information
Swabhiman Samiti may use personal information for legitimate organizational and program purposes. These purposes may include responding to enquiries, communicating with supporters and partners, managing volunteers, organizing events and training programs, processing donation-related requests, coordinating program participation, conducting surveys and assessments, monitoring program activities, preparing reports, improving our website, maintaining security and complying with applicable legal requirements.
We may also use information to understand the needs and interests of our stakeholders and to improve the design and delivery of our programs.
Where information is used for monitoring, evaluation or reporting, we may use aggregated or anonymized information where individual identification is not necessary.
5. Program Participants and Beneficiary Information
Swabhiman Samiti works with a wide range of program participants, including adolescent girls, women, children, students, farmers and rural communities. Program activities may require information for registration, attendance, training participation, assessment, monitoring, evaluation, follow-up, service linkage, reporting and documentation.
Our organizational reports demonstrate the use of participant records, attendance records, surveys, training documentation, photographs, videos, case stories and other monitoring information as part of program implementation and reporting.
Where personal information is collected from program participants, Swabhiman Samiti aims to use it only for legitimate program or organizational purposes. Access should be limited to authorized personnel and partners who require the information for their assigned responsibilities.
Where individual identification is unnecessary, information may be presented in aggregate form.
6. Sensitive Personal Information
Some of our programs address sensitive subjects, including sexual and reproductive health and rights, menstrual health, family planning, reproductive health, gender-based violence, violence against women, personal safety, nutrition and other health-related matters.
For example, Swabhiman Samiti has conducted assessments relating to SRHR, menstrual hygiene, sanitation, family planning, abortion awareness and disaster-related vulnerabilities among women.
Because such information may be particularly sensitive, we seek to limit its collection and access to legitimate program, safeguarding, monitoring, reporting or legal purposes. We do not encourage individuals to submit sensitive health, financial or identification information through ordinary website contact forms unless the information is specifically requested through an appropriate and secure process.
7. Children and Adolescents
Swabhiman Samiti implements programs involving children and adolescent girls, including education, digital literacy, menstrual hygiene, self-defence, sports, life skills, health awareness and empowerment activities. Our digital education programs, for example, involve KGBVs and adolescent girls in Siddharthnagar and Maharajganj.
The public website is not intended to unnecessarily collect personal information directly from children.
Where information relating to a child or adolescent is required for legitimate program purposes, appropriate consent, authorization and safeguarding procedures should be followed as applicable. We aim to collect only information necessary for the relevant activity and restrict access to authorized personnel.
We also take additional care when publishing photographs, videos, testimonials or stories involving children and adolescents. Where appropriate, we may obtain consent, remove identifying information, use a first name or pseudonym, or use aggregated information.
Parents, guardians, schools or authorized representatives may contact Swabhiman Samiti if they have concerns about the handling or publication of information relating to a child.
8. Photographs, Videos and Stories
Swabhiman Samiti may document its programs and activities through photographs, videos, interviews, testimonials, quotations, case stories and other audiovisual materials.
These materials may be used for legitimate organizational purposes, including annual reports, donor reports, partner reporting, project documentation, impact communication, awareness campaigns, website content, brochures, presentations, newsletters, social media and other nonprofit communication.
Our program reporting processes include documentation through photographs, videos, case stories and media coverage.
Where identifiable individuals are featured, Swabhiman Samiti will seek appropriate permission or rely on another lawful basis where applicable. Particular care will be taken when content concerns children, adolescent girls, vulnerable individuals or sensitive subjects.
9. Case Studies and Success Stories
Swabhiman Samiti may publish case studies and success stories to demonstrate the outcomes and impact of its programs. Such content may describe an individual’s experience, participation, achievements, challenges, community involvement or other program-related information.
Where publication could unnecessarily identify a vulnerable person, we may remove identifying details, use a pseudonym, use a first name only, aggregate the information or choose not to publish the story.
The purpose of publishing such stories is to communicate program impact and learning and not to exploit or unnecessarily expose the personal circumstances of individuals.
10. Cookies and Similar Technologies
Our website may use cookies and similar technologies. Cookies are small files or identifiers stored on or associated with your device when you visit a website.
Cookies may be used for essential website functionality, remembering preferences, improving website performance, understanding website traffic, maintaining security and generating aggregated analytics.
You may control or disable cookies through your browser settings. However, disabling certain cookies may affect the functionality or performance of portions of the website.
Where third-party analytics or embedded services use cookies or similar technologies, their use may be governed by the respective third party’s privacy policy.
11. Website Analytics
Swabhiman Samiti may use website analytics tools to understand how visitors interact with the website. Analytics may provide information regarding visitor numbers, pages viewed, traffic sources, device types, browser types, approximate geographic distribution and general website behavior.
Analytics information is primarily used to improve website content, navigation, accessibility, performance and communication.
Where practical, analytics information may be reviewed in aggregated or statistical form rather than as personally identifiable information.
12. Contact Forms and Online Enquiries
When you use a contact form, enquiry form or similar feature, the information you provide may be stored or transmitted to Swabhiman Samiti or its authorized technology service providers.
Information may include your name, email address, telephone number, organization and message.
This information is used to respond to your request and maintain appropriate communication.
Please do not submit passwords, banking credentials, UPI PINs, OTPs, complete card details, medical records or other highly sensitive information through a general contact form.
13. Volunteers, Staff and Partners
If you apply to volunteer, collaborate with or support Swabhiman Samiti, we may collect information necessary to understand your skills, experience, interests, availability and role.
This information may be used for volunteer coordination, event planning, training, communication, partnership management and organizational administration.
Our programs involve staff and volunteers in areas such as adolescent empowerment, health awareness, digital education and community development.
14. Events, Training and Surveys
Swabhiman Samiti may conduct events, workshops, trainings, exposure visits, consultations, surveys, Focus Group Discussions and assessments.
Information collected through these activities may be used for registration, attendance, communication, program monitoring, evaluation, reporting and follow-up.
Our documented programs include training of staff and volunteers, adolescent leadership training, exposure visits, surveys and community meetings.
Where an activity involves sensitive subjects, facilitators should follow appropriate confidentiality and safeguarding procedures.
15. Donations and Payments
If online donations or payment facilities are made available through the Swabhiman Samiti website, payment transactions may be processed by an authorized third-party payment gateway.
Depending on the payment method, the payment provider may collect information such as name, email address, telephone number, transaction details and payment information.
Swabhiman Samiti does not intend to collect or store your complete credit card number, debit card number, CVV, UPI PIN, banking password or OTP through ordinary website forms.
Payment providers may process payment information under their own terms and privacy policies.
You should never provide your UPI PIN, OTP, ATM PIN, card PIN, banking password or internet banking credentials to Swabhiman Samiti representatives.
16. Donor Information
Where individuals make donations or express an interest in supporting Swabhiman Samiti, information may be used to process the donation, issue acknowledgement or receipts, maintain financial records, communicate with donors, fulfil reporting requirements and meet applicable accounting or legal obligations.
Swabhiman Samiti does not sell or rent donor information for commercial marketing purposes.
If donor names or acknowledgements are published publicly, appropriate permission should be obtained where required.
17. Communication and Newsletters
If you voluntarily subscribe to organizational updates, Swabhiman Samiti may send information about programs, events, reports, campaigns, impact stories, volunteer opportunities and other nonprofit activities.
You may request to stop receiving non-essential communications.
However, certain essential communications, such as transaction-related, legal or administrative messages, may continue where necessary.
18. Third-Party Services
The Swabhiman Samiti website may use third-party services for hosting, domain management, security, analytics, email delivery, forms, cloud storage, payment processing, embedded media and other technical functions.
These providers may process information as necessary to provide their services.
We seek to use reputable service providers and limit the information made available to them to what is reasonably necessary for the relevant service.
Third-party providers may have their own privacy policies, terms and security practices.
19. External Websites and Social Media
Our website may link to government websites, partner organizations, donor organizations, educational platforms, payment services, social media platforms and other external websites.
Once you leave the Swabhiman Samiti website, the privacy practices of the external website will apply.
Swabhiman Samiti does not control the privacy practices of external websites and cannot be responsible for their content, security or data-processing practices.
Similarly, interactions with Swabhiman Samiti social media accounts may be subject to the privacy policies and terms of the relevant social media platform.
20. Data Sharing
Swabhiman Samiti does not sell or rent personal information.
Information may be shared where reasonably necessary with authorized staff, volunteers, program partners, donors, funding partners, government authorities, schools, service providers, auditors, professional advisers, payment providers or other authorized stakeholders.
Information may also be disclosed where required by law, legal process, court order, government authority or where disclosure is reasonably necessary to protect individuals, prevent fraud, address security incidents or protect legitimate organizational rights.
Where possible, the amount of personal information shared will be limited to what is reasonably necessary.
21. Data Security
Swabhiman Samiti takes reasonable administrative, technical and organizational measures to protect personal information against unauthorized access, disclosure, misuse, loss, alteration or destruction.
Security measures may include access controls, password protection, restricted access, secure hosting practices, backups, administrative procedures and staff awareness.
However, no internet transmission, website, server, database or electronic storage system can be guaranteed to be completely secure.
Users should therefore exercise reasonable caution when sharing personal information online.
22. Data Retention
Personal information may be retained for as long as reasonably necessary for the purpose for which it was collected, including program implementation, monitoring and evaluation, donor reporting, financial records, legal compliance, safeguarding, audit requirements, dispute resolution and organizational documentation.
Retention periods may vary according to the type and purpose of information.
Where information is no longer reasonably required, it may be deleted, anonymized or securely archived, subject to applicable legal and organizational requirements.
23. Data Accuracy and Correction
We seek to maintain accurate and relevant information.
If you believe that information held by Swabhiman Samiti about you is inaccurate or incomplete, you may contact us and request correction, subject to appropriate verification and applicable legal requirements.
24. Your Privacy Rights
Subject to applicable law, you may have rights relating to your personal information, including requesting access, correction or deletion where appropriate, asking how your information is used, withdrawing consent where processing is based on consent and raising concerns regarding the handling of your information.
Some requests may be subject to identity verification, legal restrictions, record-retention obligations or other legitimate requirements.
25. Withdrawal of Consent
Where personal information is processed based on your consent, you may request withdrawal of that consent.
Withdrawal does not necessarily affect processing that occurred before withdrawal or processing that is required by law or necessary for legitimate organizational purposes.
If you wish to withdraw consent relating to a photograph, testimonial, communication or case story, please provide sufficient details so that we can identify the relevant material.
26. Privacy of Health and SRHR Information
Swabhiman Samiti recognizes that health and SRHR information requires particular sensitivity.
Our programs may address family planning, contraceptive awareness, reproductive health, menstrual health, STI/RTI, safe abortion information, nutrition and adolescent health. Staff and volunteers have also received training on family planning, reproductive health, contraceptive methods, the MTP Act and STI/RTI awareness.
Such information should be collected only when reasonably necessary and handled confidentially.
Information published on the website concerning health or SRHR is intended for awareness and program communication and should not be considered individualized medical advice.
27. Digital Education and Student Information
Swabhiman Samiti supports digital education programs that use online learning, digital classrooms, educational technology and volunteer-led learning.
Our EmpowerED Digital Literacy Program has supported KGBVs across Siddharthnagar and Maharajganj and includes digital learning, online classes and educational technology.
Where digital education activities involve student information, reasonable safeguards should be applied to attendance records, learning information, school information, volunteer information, photographs and other program records.
Access should be limited to authorized persons who require such information for program implementation or reporting.
28. Monitoring, Research and Evaluation
Swabhiman Samiti may conduct assessments, Focus Group Discussions, interviews, surveys, feedback exercises, monitoring visits and program evaluations to understand community needs and measure program outcomes.
Information may be used to identify gaps, improve programs, assess behavioral changes, prepare reports and support organizational learning.
Our program documentation includes midline surveys, community meetings, stakeholder meetings and structured reporting and documentation systems.
Where possible, findings will be presented using aggregated or anonymized information.
29. Safeguarding and Vulnerable Persons
Because Swabhiman Samiti works with children, adolescent girls, women and vulnerable communities, privacy is closely connected with safeguarding.
Information concerning abuse, harassment, violence, exploitation, safety concerns or other safeguarding matters may require restricted access and special handling.
Where necessary to protect an individual or comply with law, relevant information may be shared with appropriate authorities or responsible organizations.
30. Fraud and Website Security
Information may be processed to prevent spam, fraudulent activity, unauthorized access, malicious activity, website attacks or misuse of online services.
Security logs and related technical information may be retained for a reasonable period where necessary to investigate or prevent security incidents.
31. User Responsibilities
Visitors are responsible for providing accurate information and should avoid submitting unnecessary sensitive information through public forms.
Users should protect their own passwords and devices, avoid sharing financial credentials, and exercise caution when following external links.
Swabhiman Samiti representatives will not ask users to disclose their UPI PIN, ATM PIN, card PIN, banking password or OTP through ordinary communication channels.
32. Changes to This Privacy Policy
Swabhiman Samiti may revise this Privacy Policy from time to time to reflect changes in law, technology, website functionality, third-party services, organizational activities or privacy practices.
When changes are made, the revised Policy will be published on this page and the “Last Updated” date will be changed accordingly.
Visitors are encouraged to periodically review this page.
33. Contact Us
If you have questions, requests, complaints or concerns relating to this Privacy Policy or the handling of personal information, please contact Swabhiman Samiti.
Swabhiman Samiti
Office Address: [Insert Official Address]Email: [Insert Official Email Address]Phone: [Insert Official Contact Number]Website: [Insert Official Website URL]
Privacy / Grievance Contact: [Insert Name and Designation]
When contacting us regarding personal information, please provide sufficient details to help us understand and investigate your request.
34. Final Privacy Commitment
Swabhiman Samiti is committed to treating personal information with responsibility, confidentiality and respect.
Our work involves people and communities, and privacy is therefore an important part of maintaining trust. We aim to collect information only when reasonably necessary, use it for legitimate purposes, protect it through appropriate safeguards and avoid unnecessary disclosure.
We recognize the particular responsibility involved in working with children, adolescent girls, women and other vulnerable groups. We therefore seek to apply additional care to sensitive personal information, health and SRHR information, photographs, testimonials, case stories and program records.
By using the Swabhiman Samiti website, you acknowledge this Privacy Policy. Where separate consent is required for a particular activity, such as collection of participant information or publication of identifiable photographs, testimonials or case stories, an appropriate consent mechanism may be used.
Effective Date: 19 August 2026
Last Updated: 19 August 2026
Swabhiman Samiti
Empowering Communities, Building a Better Tomorrow.
