Policy Framework of Swabhiman Samiti
Swabhiman Samiti has established a comprehensive and well-defined Policy Framework to ensure the highest standards of governance, ethical conduct, financial accountability, and effective programme implementation. This framework reflects the organisation’s commitment to transparency, compliance, and responsible development practice.
The policy framework is organised into three interrelated policy volumes, each addressing a distinct functional domain of the organisation. Together, these volumes provide a complete system of internal controls and accountability aligned with CSR norms, FCRA provisions, donor requirements, and applicable statutory laws.
VOLUME I – HUMAN RESOURCE & SAFEGUARDING POLICY MANUAL
(People, Ethics, Protection & Internal Justice)
Purpose
This volume establishes the framework for managing human resources and safeguarding within Swabhiman Samiti. It ensures that all individuals associated with the organisation operate within a safe, ethical, inclusive, and just environment.
Scope
Applicable to all employees, staff members, consultants, volunteers, and individuals representing or associated with Swabhiman Samiti.
Policy Coverage
Recruitment, appointment, and role clarity of employees and staff
Code of Conduct and ethical behaviour
Safeguarding policies, including child protection and prevention of abuse
Prevention of Sexual Harassment (POSH) mechanisms
Grievance redressal, disciplinary procedures, and internal justice systems
Workplace ethics, equality, inclusion, and staff welfare
Objective
To uphold dignity, safety, fairness, and ethical conduct; to protect individuals and communities; and to ensure internal justice and accountability across the organisation.
VOLUME II – FINANCE, GRANTS & PROCUREMENT POLICY MANUAL
(Financial Governance, Transparency & Compliance)
Purpose
This volume defines the financial governance architecture of Swabhiman Samiti and regulates the receipt, utilisation, monitoring, and reporting of financial resources.
Scope
Applicable to all financial transactions, grants, funds, projects, procurement activities, and financial decisions undertaken by the organisation.
Policy Coverage
Finance & Accounting Policy
Budget & Financial Planning Policy
Grant & Fund Management Policy (CSR, Government & FCRA)
General Fund & Investment Policy
Procurement, Asset & Inventory Management Policy
Internal Control, Audit, Cash & Bank Management Policy
Objective
To ensure prudent financial management, transparency, audit readiness, and full compliance with the Income Tax Act, CSR Rules, FCRA regulations, donor conditions, and statutory audit requirements.
VOLUME III – OPERATIONS, PROGRAMME & ETHICS POLICY MANUAL
(Programme Delivery, Field Operations, Accountability & Partnerships)
Purpose
This volume governs the operational execution of Swabhiman Samiti’s programmes and projects. It establishes standards for planning, implementation, supervision, evaluation, and ethical conduct in field operations.
Scope
Applicable to all programmes, projects, field operations, partnerships, and operational engagements undertaken by the organisation.
Policy Coverage
Programme & Project Management Policy
Field Operations & Supervision Policy
Monitoring, Evaluation & Learning (MEL) Policy
Ethics, Integrity & Operational Compliance Policy
Partnership, Communication & Representation Policy
Objective
To ensure effective programme delivery, ethical and accountable field practices, continuous learning, and responsible engagement with communities, partners, and stakeholders.
Integrated Policy Architecture
Each policy volume addresses a clearly defined organisational domain:
Volume I: Human resources, safeguarding, ethics, and internal justice
Volume II: Finance, grants, procurement, and audit controls
Volume III: Programme execution, field operations, and partnerships
Together, these volumes form an integrated governance and accountability system that strengthens institutional credibility and supports Swabhiman Samiti’s mission.
In the event of any overlap:
Human resource and safeguarding matters are governed by Volume I
Financial, procurement, and audit matters are governed by Volume II
Operational, programme, and partnership matters are governed by Volume III
Commitment to Transparency and Accountability
Swabhiman Samiti recognises transparency and accountability as fundamental to public trust and institutional integrity. All policy volumes are periodically reviewed and updated to reflect:
Changes in laws and regulatory requirements
Donor, CSR, and institutional expectations
Organisational learning and evolving best practices
By making its policy framework publicly accessible, Swabhiman Samiti reaffirms its commitment to ethical governance, responsible resource management, and effective development practice.
